5 Sep

3 Practical Ideas for Improving Mobility in Your Aged Care Facility

3 Practical Ideas for Improving Mobility in Your Aged Care Facility

As the number of people requiring aged care increases and their family’s expectations around care rise, there is mounting pressure on aged care providers to offer value-added services to improve the experience of their residents and increase the productivity of staff. Offering technological mobility is just one example of how the day-to-day lives of both residents and staff could be improved. This could be as simple as implementing bring your own technology (BYOT) programs which allow residents to print, copy or scan from a common networked multifunction device (MFD) from their own computer, or implementing new workflows which allow staff to update resident information on the go via mobile devices. Below are just …

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20 Aug

Practical Steps to Secure your Print Environment

Practical Steps to Secure your Print Environment

In our previous post, we explored why print security matters. In this post, part two in our series, we provide some practical tips to help businesses who are wondering where to begin when it comes to securing their device. 1. Know your risk. It is necessary to understand the possible causes of data breach, information loss or misuse. By completing a risk assessment, your business can understand the gaps that need to be filled to help implement security improvements. 2. List your priorities by importance and time. Identify which aspects of device security are most important for your business to address first. Dividing these into three buckets will help you to prioritise: Must …

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16 Aug

Why Security Matters

Why Security Matters

When businesses think about print security, their thoughts are often immediately drawn to device security from a technical point of view. Is the device open to hackers? Is our network secure? But there is another key vulnerability to your businesses print security and that is your employees and contractors, the people who are using your device on a daily basis. This post is the first in a two-part series dedicated to exploring what print security looks like and providing practical advice on how you can secure your organisations printers, scanners and fax machines. What does print security look like in 2018? The human interaction required with a device to print, copy and scan …

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13 Aug

Four Ways Smarter Document Management Can Improve Your Bottom Line

Four Ways Smarter Document Management Can Improve Your Bottom Line

Inspired by a blog originally published by Xerox dated 12 April 2018   “Document Management” sounds so tedious, labour intensive and time consuming. It may not be a bundle of laughs, but it should not take time and it should cut costs from your bottom line. To ease the burden, we have been inspired by a recent blog from Xerox with four easy tips to help you toward better document management. 1. Print smarter (if at all) According to the Xerox blog, the average business spends approximately 3% of their annual revenue on printing, making it the third largest expense behind rent and payroll. Most companies underestimate how much they’re spending by around …

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31 Jul

Keeping track of contractors, volunteers and staff at your school

Keeping track of contractors, volunteers and staff at your school

Maintaining a safe environment for both students and staff is a top concern of Principals and School Administrators. Having risk management strategies in place that focuses on preventing, identifying and mitigating risks to children was a key recommendation in the Royal Commission into Institutional Responses to Sexual Abuse report on Creating Child Safe Institutions. Managing visitors to your school One key risk that was outlined in the NSW Department of Education and Training safety and security directorate on how to be a safer school* was around the management of visitors to a school site including contractors and volunteers.  A key recommendation in the ten steps to protecting schools was developing a visitor management …

31 Jul

Creating Smart Remote Learning Spaces

Creating Smart Remote Learning Spaces

At the recent 2018 EduTech conference there was much discussion around the role technology plays in evolving learning spaces, whether through artificial intelligence, intelligent insights or workspace design. Ambient Computing When components of the Internet of Things (IoT) are in place and working together intelligently, ambient computing is possible. Ambient computing occurs when the computers and electronics within our environment can sense and respond to our presence and needs. Current examples of well-known technologies that utilise ambient computing are home assistant devices such as Google Home. Fuji Xerox’s laboratory in Palo Alto is focused on creating ambient environments that make work more efficient. One application of ambient computing in an education context was …

30 Jul

Documents, Compliance, and Software Applications: Do YOU Know Enough to Avoid Risk?

Documents, Compliance, and Software Applications: Do YOU Know Enough to Avoid Risk?

Inspired by a blog originally published by Xerox dated 22nd March 2018 No matter what size your organisation, no matter what your industry — no business can afford to ignore regulatory compliance. Every market has its own constellation of industry, state, and federal compliance requirements. Penalties for non-compliance can be severe. With so many areas within a company vulnerable to compliance mis-steps and missed steps, it’s easy to get overwhelmed. Some organisations aren’t aware they’re not in compliance. 1. Software Breaks Down Workflow Barriers Almost every aspect of compliance processing involves documents and paper. Yet paper often gets in the way of efficiency when it comes to managing documents and workflow. The paper-based …

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17 Jul

Securing the Print Device and the Humans Who Use It

Securing the Print Device and the Humans Who Use It

Inspired by a blog originally published by Xerox 5 April 2018 The words “security” and “data breach” strike fear into most organisations, increasing the pressure to secure every entry point to the business. The Internet of Things — really the Internet of Everything — has disrupted how we view security. It’s not just locking the front door and installing an alarm system as we do to protect physical things. We must secure every aspect of our digital presence on the Internet to be assured we are indeed secure. Here are a few ways to secure your digital presence along with parallel tips to secure a networked multi-function or single function Fuji Xerox device. …

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13 Jul

Digital transformation delivering business efficiency (and other benefits)

Digital transformation delivering business efficiency (and other benefits)

In our recent survey by Fuji Xerox Australia of the small to medium business (SMB) community (February 2018, Digital Transformation in SMB) participants flagged that operational efficiency is their key objective for transforming their business. This is at odds with many articles which focus on larger enterprises. They emphasise the focus of business on improving customer experience. Interestingly, digital transformation is often able to provide both efficiency and improved experience. So how can a business become more efficient through digital processes? 1.Fewer manual processes. Just think of accounts payable where an invoice arrives via email or the post. Someone generally has to key the details into the accounting system, check to ensure no …

13 Jul

Transforming doesn’t have to be complicated

Transforming doesn’t have to be complicated

In our recent survey by Fuji Xerox Australia of the small to medium business (SMB) community (February 2018, Digital Transformation in SMB) we found that whilst businesses want to digitally transform, 60% have not started or are still at early stages. The delay in transforming is largely down to a lack of budget and lack of IT resources. Our message to these organisations is that digital transformation does not have to be complicated! Using a few simple tools and solutions designed for SMB, our customers can:- Scan essential data directly into business processes (accounts payable/receivable, CRMs and so on) or into document management systems. Integrate the scanned documents into workflows whereby data is …

About nextwork

The next generation of work opens the door to new opportunities and challenges. The workplace of tomorrow will be a transformed place where greater mobility, increased innovation, collaboration and employee flexibility will be key drivers of change. At Fuji Xerox Australia we help businesses integrate data, documents and business processes and turn tomorrow’s documents into knowledge. Nextwork explores the dawn of the ‘new working world’ and how we can successfully harness the opportunities and mitigate the challenges of tomorrow.

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