How to reduce printing costs in your organisation
22 Mar

How to reduce printing costs in your organisation

The business world is evolving, and has changed significantly in the past few years. In all sectors, whether education, government, retail or legal, businesses are making the transition to a digital way of doing business and often forgoing more traditional channels, services and systems to take advantage of the benefits afforded by new technologies.

Cloud-based desktops, voice over IP and automation mean an organisation can become far more efficient whilst controlling and reducing operating costs. However, there is one area that continues to represent an opportunity for cost control, and that is printing.

It’s time to starting thinking about reducing printing costs and managing print services in your organisation.

Documents are information – and are still essential

Across all sectors, and in organisations ranging from large multinationals to small start-ups and SOHO businesses, printing continues to play an important role. Law firms print records and agreements on paper for clients and personal archival, as do real estate and property professionals. Schools and colleges also use thousands of sheets of paper for learning materials, performance reviews for staff and reports for students.

Beyond these sectors, paper and printing still remain prevalent in the workplace.  For the majority of other Australian businesses with offices, paper is used nearly every day for all manner of reasons. Thankfully, with such a capable range of modern solutions, services and devices, it’s never been easier for an organisation to continue to use this critical business application at the same time as realising effective cost reductions.

Cost Reduction through Cost Management

Getting a tight control over costs is the best way to ensure that you reduce costs without impacting business performance. Here are three areas in which cost management can help:

1) Get rid of personal printers

Many staff want to have their own personal company printer, but the costs here are unreasonable – and with solutions such as FollowMePrint they are no longer necessary. A study from Equitrac1 found that network printers average just $0.2 per page, a far cry from uncontrolled personal printing costs.

2) Utilise intelligent cost management solutions

Using managed print services is an industry leading means to uncover your true spend and utilisation of printing, and to help you control printing costs.  Working with an expert partner here will allow you to determine areas for greater control and optimisation. In effect, it’s shining a light on areas that have represented an unnecessary spend, consuming budget and resources without providing the optimal level of performance.

3) Focus on paperless

Thomson Reuters2 suggested putting a paperless office plan into effect would represent a goal for many businesses to aspire to achieve over the next few years; and certainly, given the pace of change, it is possible to envisage it as a potential office of the future. While there are certainly sustainability benefits with going paperless, focusing on the initiative can also improve other areas of the company.

Essentially, there is no longer a need to try to manage your own document and print strategy and control the costs yourself.  The tools and the partners are available today to help you, and are both proven and easy to deploy. To learn more about intelligent cost reduction measures in your organisation, reach out to Fuji Xerox Australia today.

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About nextwork

The next generation of work opens the door to new opportunities and challenges. The workplace of tomorrow will be a transformed place where greater mobility, increased innovation, collaboration and employee flexibility will be key drivers of change. At Fuji Xerox Australia we help businesses integrate data, documents and business processes and turn tomorrow’s documents into knowledge. Nextwork explores the dawn of the ‘new working world’ and how we can successfully harness the opportunities and mitigate the challenges of tomorrow.

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