The ability to scan paper documents, whether they’re old records that need to be archived or new receipts that must be logged down the track, is likely something many take for granted.
However, there’s much more to scanning than just converting paper into soft images. With the right software, you can convert documents into usable data that you can utilise throughout the business, as well as clearing up any errors on the page. In effect, it comes down to improving business efficiency – something that’s essential in this day and age.
“Sooner or later, any company not operating efficiently will be out of business,” said Laurie McCabe, vice president of small and medium business insights and solutions for AMI-Partners.
She also explained that this is even more important for smaller companies, as these small and medium-sized business won’t have the wiggle room that comes with owning a greater amount of resources.
It’s time to take a look at some of the most capable scanning software solutions available, and why it’s a good idea to use them with a capable provider.
The first solution is EzeScan, a system that makes it easy to convert paper into digital alternatives, which means it becomes a simple task to search for information within the digital documents. A company may scan in years of records, for example, and then be able to search for data directly on the forms.
This can be achieved thanks to what’s known as Optical Character Recognition (OCR). This allows EzeScan to read and recognise computer-generated characters. Intelligent Character Recognition (ICR), on the other hand, means EzeScan can read and recognise anything handwritten on the paper documents.
These two features alone certainly mean EzeScan stands out from other scanning solutions.
Next, there’s Kofax. Fuji Xerox Australia is a Platinum partner, which means we can offer extensive data capture and analysis solutions, by way of smart process applications. The real benefit here is that these solutions can be tailored to suit the needs of any individual organisation, while reducing operating costs.
What’s more, there’s no need to modify existing enterprise applications or repositories with Kofax.
Like EzeScan, Kofax makes scanning documents easy, with businesses no longer needing to worry about the difficulty of converting legacy paper documents into digital alternatives that staff can use.
Lastly, there’s Solution Builder, a tool that’s been designed and optimised for small and medium businesses, while still being flexible depending on requirements. One feature here is the ability to use a personalised user interface and company logo.
Solution Builder easily integrates with the Fuji Xerox devices already in use by a business and includes a number of connectivity options with enterprise content management systems such as Docushare and Salesforce.
Of course, there are also the business efficiency benefits. Once companies have Solution Builder up and running, it becomes easier to improve document management, digitise information to save time and minimise storage costs.
Scanning with a provider
It’s rare that a new technology can be put to use within a business without some level of support, and that’s exactly what businesses can access when working with Fuji Xerox Australia.
Instead of implementing and managing scanning solutions independently, Fuji Xerox works with companies, schools and other organisations to ensure they’re running optimally, and allowing staff to complete the work required. Reach out to learn more about scanning software solutions and why support is so important.