PaperCut

PaperCut

What is Fuji Xerox PaperCut?

Printing operations can be quite difficult to manage without proper control, and it's certainly important to take advantage of the right tools to do so. PaperCut is a software application that's inexpensive to operate and allows you to take full control over every printing device you maintain, whether it's a copier, printer or multifunction device. Once in use, it's easy to cut down on waste, encourage responsible printing behaviour and make printing an accountable business activity. Essentially, it becomes easy to see who's printing the most and why. What's more, PaperCut is easily configured exactly to your needs, and it's suitable for any size site. It's time to take control over your printing operations.

Cutting back on costs

Managing and reducing costs can be difficult to achieve in any company, when it comes to print and output related costs PaperCutcan help as it's a secure Cost Management system that can seamlessly monitor and control a number of jobs, whether they're print, copy, fax or scan.

Control is facilitated via a simple administrative user tool that you can access from any web browser, as long as you're on the same network. In turn, this means individual departments are held accountable for their own use, and made aware of how their printing impacts the environment. Further to this, it then becomes possible to discourage overuse of IT resources and even start to change printing behaviour.

Simple web based administration


Gaining control over devices within a network may sound daunting, but PaperCut makes it easy. Thanks to a simple "out of the box" administration system that's accessible through a browser, you're able to access the controls you need from anywhere in the network.

This means centralised management of every device and printer on the network is always there when you need it. Once you've started using the administration system, you can access the user directory and create accounts, see the status of print jobs and where they're coming from and manage wireless printing. This isn't to mention the dashboard tab, which is a single page view of the entire printing environment - certainly useful when managing print operations for a large organisation.

The benefits of PaperCut


Here are several of the key features that you'll gain by taking on PaperCut within your organisation:

  1. Secure print releasing: It's no secret that confidential or sensitive documents need to be printed, whether the information is about employees or a high level change in the company. In these instances it's necessary to protect the documents from prying eyes. Secure print releasing is the best way to do so.

    This system means the printer will hold the document until you walk to the printer and release it, usually by entering a passcode or simply swiping your ID card. This means even if you send a document to the printer and take time to retrieve it, it won't be seen by everyone.

  2. Monitor usage: It's important to cut back on unnecessary print usage within the business, especially if staff are using the devices for their own benefit, or printing where an email would be just as suitable. With PaperCut, it's easy to monitor and report printer, copier and scanner usage across departments or the office. It then becomes easy to stop unnecessary print device usage, and begin cutting back on power, paper and printer consumables usage.

  3. Print policies and rules: Once you've identified where unnecessary printing is taking place, PaperCut allows you to implement effective strategies to stop the issue. The tool makes it simple to put rules and policies in place surrounding device usage, which in turn can make a substantial difference in printer usage.

  4. Scalability: No two businesses are truly alike, and there will always be differences in the number of staff. In some companies, it's also not uncommon to experience frequent changes in the number of personnel onsite. PaperCut is the perfect solution for every organisation, as it's scalable from five users through to 500,000. Whatever the number of personnel, the same security, reporting and monitoring benefits are available and equally dependable.

  5. Reducing waste: Protecting the environment is a constant concern of many companies, and increasingly technology dependence hasn't done much to help in recent years. Thankfully, PaperCut can again offer a reliable solution when it comes to environmental protection, by reducing the amount of document waste and the carbon footprint of an organisation.

    If you'd like to find out more about what PaperCut can do for your company, get in touch with Fuji Xerox today.

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Fuji Xerox Australia Pty Ltd and its related bodies corporate are committed to respecting your privacy. Our Privacy Policy sets out how we collect, manage and disclose your personal information, how you can access your personal information and details of our process for privacy related complaints. Our Privacy Policy may be amended from time to time (without notice) and a current version is accessible through our website.

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