Supplier Portal

Supplier Portal

Procurement Practice

Fuji Xerox Australia (FXA) procures goods and services for:

  • utilisation in the day to day operations of the FXA business, and
  • complementing solutions acquired by FXA customers. 
Fuji Xerox Australia’s approach to sustainable supplier management is informed by the ten principles of the UN Global Compact (UNGC), to which Fuji Xerox Co Ltd became a signatory in 2008. 

The Australian government’s decision to introduce a Modern Slavery Act 2018 is fully supported by Fuji Xerox. Fuji Xerox has been recognised as a UNGC LEAD company since 2010 supporting the ten principles that pave the way to address human rights, labour rights, environmental initiatives, anti-corruption and the fight against slavery in supply chains.

You can find more detail via our published articles at:
https://www.fujixerox.com/eng/company/csr , and https://www.fujifilmholdings.com/en/sustainability/vision/human/index.html
The principles are incorporated into our supporting policies and new supplier evaluation documents that allows potential suppliers to pre-qualify by completing the readily available assessment forms via this corporate website.

 

Approach

Our local stakeholders increasingly wish to learn more about the environmental and labour practices of our suppliers, their record and implementation of health and safety practices, and our responses to the complex problem of conflict minerals in our upstream supply chain.
As such, our procurement processes and policies rigour help FXA establish sustainable relationships with suppliers in accordance with our corporate social responsibly activities, our risk management practices, and our corporate governance policies.

We ensure our approach for:

  • fair and ethical transactions that create value and benefit to our shareholders, group businesses, customers, suppliers and broader society,
  • providing equal opportunity to all prospective, capable suppliers, 
  • upholding the highest standards or integrity and honesty, 
  • enabling delivery of the highest levels of quality, service, performance and innovation to FXA and FXA Customers, and 
  • sharing our sustainability standards and working with our suppliers to improve environmental and corporate social responsibilities outcomes.

The FXA procurement function:

  • have established policies, procedures and guidelines for engaging and assessing the suitability of third-party providers. This allows us to proactively evaluate and minimise risk in the supply chain. 
  • seek to work with ISO 9001 and ISO 14001 compliant businesses to ensure the effort to procure services sustainably is managed in an end-to-end process through the direct and indirect supply chain. 
 

Code of Conduct

The Supplier Code of Conduct establishes our expectations of suppliers, and their supply chain, in providing goods and services to FXA. We look for suppliers who share our commitment to internationally recognised standards and appropriate codes of practice, striving for best practice and continuous improvement in meeting the ten principles of the UNGC.
Download Supplier Code of Conduct 

 

Supplier Assessment Forms

Before FXA enters into any contractual agreement or significant change in scope to existing supplier arrangements, there is a need to evaluate and assess if suppliers meet specific criteria, including but not limited to:

  • Financial solvency
  • Ownership declarations
  • Corporate Social responsibility actions
  • Capability to perform and supply 
Supplier Assessment Form Part 1 - Mandatory form for all Suppliers to complete  Use Docusign to complete

Supplier Assessment Form Part 2 - Further detailed assessment to be completed by all Suppliers with an expected FXA total contract value greater than $25,000 AUD.

 Use Docusign to complete
Supplier Assessment Form 3A – Mandatory assessment on Work, Health, Safety for all Suppliers who provide labour including subcontractor services on-site at FXA or at FXA’s customer sites.   Use Docusign to complete

Supplier Assessment Form 3D –  Mandatory assessment on Confidential Information / Data Security  for all Suppliers who will access data belonging to FXA or FXA’s customers.

 Use Docusign to complete
 

Purchase Order Terms and Conditions

Fuji Xerox Australia issues Purchase Orders (PO) governed by standard terms and conditions. Unless a separate agreement is in place between a supplier and Fuji Xerox Australia, the standard PO terms and conditions apply. 

Download and View the PO Terms and Conditions

 

Invoicing Guide

Fuji Xerox Australia strives to pay suppliers within the agreed payment terms for goods and services that we procure.

In ensuring timely processing of supplier invoices, it is important to follow the invoicing instructions detailed below.

Invoice Details Do you have the following details on your Invoice for efficient processing?
Addressed to “Fuji Xerox Australia Pty Ltd”
Fuji Xerox Australia purchase order number
Clearly state Tax Invoice and Invoice Date
Supplier name, ABN and contact name

Supplier bank payment details
Purchase order line details i.e. line description, unit price, quantity
Clearly identifying taxable or non-taxable items
Amount of GST to be paid and Total amount to be paid
FXA business contact name

If you have not received a Purchase Order number from FXA or you do not know your FXA Purchase Order number, you must notify your FXA contact ordering the services, and request the FXA PO details to be supplied. 
  • Please issue your invoice in pdf format
  • If the invoice has any supporting documentation, please have the invoice and the supporting documentation saved as two separate PDF files, and attach both files to one email.
  • Do not combine more than one invoice into one PDF file, and do not combine an invoice and its supporting documentation into one PDF file.

Your invoice should be emailed directly to one of the following addresses (depending on the nature of the business)

Business Area Address for Invoices to be sent to:
FXA  Non Trade Procurement (PO numbers have 6 digits commencing with ‘5xxxxx’)  accountspayable@aus.fujixerox.com

FXA Print Procurement  

  • Fusion – (Uni of SYD – 5 digit number FXA PO)
  • PrintHub team – (Alphanumeric PO number with a hyphen before the last digit or two digits)
servicesinvoices@aus.fujixerox.com
**Any Invoices for the FX ANZ Hub should be addressed to “Fuji Xerox Asia Pacific Pte Ltd”
(ANZ Hub PO numbers have 6 digits commencing with ‘1xxxxx’)
anzhub.payables@aus.fujixerox.com