The two most important considerations when selecting a multifunction printer
Gone are the days when small business used printers just for – well – printing. Thanks to the advances in printing technology, these days the modern printer does so much more than just print, copy, scan, email and fax. Through multifunction printing devices, you can connect to Wi-Fi, enhance document security and automate manual document workflow. This blog quickly outlines two important considerations when selecting a multifunction printer that can benefit your small business in more ways than just printing.
1. Your multifunction printer should keep your confidential documents secure
Document security should be a high priority of any small business, so it is no surprise to learn that 60.2% of SMEs are concerned about maintaining the confidentiality of documents when printing (Fuji Xerox Consumer Insights Survey 2016). Did you know that Australian businesses are the second most likely in the world to experience a malicious or criminal data breach? If confidential information is leaked during a breach, your business could risk damaging its reputation and losing valuable business.
You might be wondering how a printer can help keep confidential documents secure – and the answer is SecurePrint. When respondents were asked in our Consumer Insights survey if they have ever seen confidential information left at the printer, 24.3% of respondents said they had. Though this is a serious problem, the good news is it’s a preventable one too. The easiest and most effective solution is investing in a multifunction printer that has advanced security features. It doesn’t matter if you’re a large corporate or a small firm – with secure printing, you can stop confidential information being read by the wrong people with SecurePrint. Essentially, this feature requires users to enter a personal ID number before the documents print. Furthermore, Fuji Xerox have a range of additional security features in our multifunction printers to heighten your document security. These include:
- Authentication: instead of typing a personal ID number authorised staff can use their security card to release print jobs so they can Tap ’n’ Go.
- Access: define your own rules on what documents can and can’t be printed and who can print them.
- Auditron: prevent unauthorised copying outside of business hours (perhaps by cleaning staff) by asking all users to type a PIN prior to getting access to the device.
2. You multifunction printer should be able to automate manual document workflow
Running a small business is tough work, meaning every minute of the working day counts. Nobody in the office should be wasting time by carrying out routine tasks such as scanning and faxing. Fuji Xerox multifunction printers can be programmed to make repetitive tasks easier with the touch of the button. For example, you can complete multiple faxes, printouts and scans in a matter of seconds. Usually, these kinds of tasks would need to be performed manually, taking hours. Not only do these devices automate repetitive tasks, they can also minimise the risk of human error by automating complicated and lengthy manual processes.
So, security and workflow automation are two important factors and should be top of your list today when selecting your multifunction printer alongside print, copy, scan, fax and wireless printing.