Intelligent cost management solutions
Organisations everywhere strive to do more with limited resources. Best practice techniques and processes for document management and production - including printing and workflow - can help drive cost savings, boost profits, and even make your business more competitive.
On average, research suggests the costs associated with documents in a business account for 6 percent of annual revenuesi. Yet 74 percent of organisationsii have not measured the financial cost of resources like paper or storage associated with their document workflows – not to mention all of the unseen costs to a business associated with poor process, duplication of effort or lost productive time. These hidden, and often unnecessary costs can go by unnoticed and unmanaged, impacting your business” profitability.
One approach that Fuji Xerox takes uses five key management pillars to drive greater flexibility, control and value to your organisation.
1. Plan, track, measure and allocate costs
A detailed knowledge of your current operations is a critical first step in improving your organisation. We can perform an assessment of your document output management, assets, infrastructure and workflows across your business, as well as assess your current costs, baseline spend and predict future cost increases.
Aside from visible costs such as print infrastructure, ink and toner, paper and power, the labour cost associated with maintaining your equipment as well as the cost implications of having a device offline is a factor many businesses overlook. Increasingly, organisations are entering into Managed Print Services (MPS) agreements to assist both in uncovering and controlling resident costs associated with printing in their business.By managing printer, copier and fax fleets, organisations have saved up to 30 percent of their printing costsiii.
The process of discovery and cost allocation forms the basis of intelligence to reduce cost, improve efficiency and determine where new techniques can be used to provide further improvements.
2. Reduce and recover costs
3. Secure access and protect confidential documents
4. Mobilise workflows for greater flexibility and efficiency
5. Reduce waste
iiIDC workflow study, 2011.