Every business understands the importance of confidential data. Now, imagine the consequences if your information were to fall into the wrong hands. A breach in document security could result in unauthorised disclosure of sensitive information and other unwanted outcomes.
This isn't to mention the average organisational cost of a data breach, which the Ponemon Institute estimates to be around $2 million in Australia. Couple this with the fact that 70 percent of companies reported accidental data breaches through printing, and it's easy to see why security is so important.
Nowadays, documents aren't solely hard copy, but are commonly electronic for easy collaboration and communication within the business and with customers. Since employees create, distribute and capture these electronic documents differently than paper alternatives, information is at high risk of theft or loss.
Companies must be prepared by securing the information and document management systems that contain their most valuable asset - knowledge.
How can you keep your documents secure as well as ensure compliance to internal and external regulatory requirements?
Limiting who has access to your print device infrastructure is a key way to ensure the security of documents that pass through it.
Requiring authentication directly at the device using a swipe card or access code is a common way of ensuring unauthorised users can't access your networked print device. PaperCut as well as numerous third-party authentication systems, can facilitate this functionality.
Fuji Xerox multifunction devices can also be configured to integrate with the corporate directory of a company, to control the destinations of scanned or faxed documents. This can play a key role in preventing data loss.